Publishing a paper at an IEEE conference is a valuable opportunity for researchers to share their work with a global academic and engineering community. The process may seem complex for first-time authors, but it becomes manageable when broken down into clear steps. This guide outlines the standard IEEE conference paper submission process, helping you navigate each stage with confidence.
1. Find a Relevant IEEE Conference
Start by identifying an IEEE conference that aligns with your research field. Focus areas may include:
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Computer Science & Engineering
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Electrical & Electronics Engineering
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Robotics, AI, Signal Processing
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Communications, Power Systems, and more
You can explore a wide range of upcoming academic events on platforms like iconf.org, which aggregates quality international conferences, including many IEEE-affiliated ones.
2. Review the Call for Papers (CFP)
Once you've selected a conference:
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Carefully read the Call for Papers to understand the topics, deadlines, and submission requirements.
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Note the paper format, typically requiring IEEE two-column templates.
IEEE papers are often submitted via platforms like EDAS, EasyChair, or Microsoft CMT, depending on the organizer.
3. Prepare Your Manuscript
Your paper should include:
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Abstract
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Introduction
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Methodology
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Results & Discussion
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Conclusion and References
Follow the official IEEE paper template to ensure formatting compliance. Papers usually have strict page limits (commonly 4–6 pages) and are peer-reviewed for technical accuracy and relevance.
4. Submit the Paper
Upload your paper through the designated submission portal before the deadline. Most systems will:
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Assign a Paper ID
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Request author metadata
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Allow optional supplementary files (like cover letters)
Make sure all co-authors agree on the content before submission.
5. Peer Review Process
After submission:
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Your paper will undergo a double-blind peer review, meaning reviewers don't know your identity.
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You may receive feedback with requests for minor or major revisions, or outright acceptance/rejection.
Respond carefully and revise accordingly if revisions are requested.
6. Acceptance Notification
If your paper is accepted:
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You’ll receive a formal acceptance letter with further instructions.
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Most conferences require camera-ready versions formatted precisely.
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Ensure that your final submission meets all IEEE publication standards.
7. Registration and Presentation
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At least one author must register for the conference and present the paper.
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Presentations may be oral, poster, or virtual, depending on the format.
Non-presentation can result in paper withdrawal from the proceedings.
8. Publication in IEEE Xplore
After the conference:
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The proceedings are published in IEEE Xplore Digital Library.
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Your paper becomes visible and citable by the global research community.
Proper indexing also ensures visibility in databases like EI Compendex and Scopus.
Summary
Publishing in an IEEE conference involves a clear structure:
Select → Prepare → Submit → Review → Present → Publish
By following the right steps and preparing thoroughly, you can improve your chances of success. Use iconf.org to discover IEEE and other high-quality academic conferences that match your research interests and timelines.