Understanding the Timeline for EI Conference Paper Publication
Publishing a paper at an EI-indexed conference involves multiple stages, each with specific deadlines. Understanding the timeline can help you plan your work efficiently and ensure timely submission and publication. Here’s a breakdown of the typical schedule.
1. Call for Papers (3–6 Months Before the Conference)
The process begins with the announcement of the Call for Papers (CFP):
- CFP Release: The conference organizers announce the themes, topics, and submission guidelines.
- Deadline Awareness: Most CFPs provide submission deadlines several months before the conference date.
- Research Preparation: Use this time to align your research and draft your paper according to the specified guidelines.
2. Paper Submission Deadline (2–5 Months Before the Conference)
This is the final date for authors to submit their papers:
- On-Time Submission: Ensure your paper is submitted by the deadline to avoid rejection. Late submissions are rarely accepted.
- Online Submission Platforms: Upload your paper via platforms like EasyChair, EDAS, or the conference’s system.
3. Peer Review Period (4–8 Weeks After Submission)
Once the submission window closes, the peer review process begins:
- Reviewer Assignment: Papers are assigned to experts for evaluation based on originality, relevance, and quality.
- Feedback Delivery: Reviewers provide comments and suggestions for improvement.
4. Notification of Acceptance (1–2 Months Before the Conference)
Authors receive the review results:
- Acceptance or Rejection: Papers are either accepted, conditionally accepted (with minor or major revisions), or rejected.
- Revisions (if Needed): If revisions are required, authors are given 2–4 weeks to update and resubmit their paper.
5. Camera-Ready Submission (1–2 Months Before the Conference)
Accepted authors submit the final version of their paper:
- Formatting Compliance: Ensure the paper adheres to the conference’s camera-ready formatting guidelines.
- Submission Deadline: Upload the final version along with any required documents (e.g., copyright forms).
6. Conference Dates (Event Duration)
During the conference, accepted papers are presented by their authors:
- Presentation Sessions: Authors share their research findings with peers and experts.
- Networking Opportunities: Interact with other attendees to exchange ideas and build collaborations.
7. Post-Conference Proceedings Preparation (1–3 Months After the Conference)
The conference organizers compile and prepare the proceedings for publication:
- Proceedings Submission: The finalized proceedings are submitted to the publisher for indexing.
- Verification: Authors may be asked to verify their paper details before submission.
8. Indexing in EI (3–6 Months After the Conference)
Once the proceedings are submitted, the indexing process begins:
- EI Database Updates: It may take several months for your paper to appear in the EI database.
- Confirmation of Indexing: Regularly check the EI database to ensure your paper is indexed successfully.
Plan Ahead with iConf.org
Managing the timeline for publishing at an EI conference can be challenging, but iConf.org simplifies the process. With comprehensive conference listings, deadline reminders, and submission tools, iConf.org helps you stay on track and achieve your publishing goals.
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