Submitting a paper to an EI-indexed conference is an essential step for researchers seeking global recognition and academic impact. The process requires attention to detail, adherence to guidelines, and timely submission. This guide outlines the key steps for successfully submitting your paper to an EI conference.
1. Research and Choose the Right EI Conference
The first step is identifying a conference indexed in EI (Engineering Index) that aligns with your research topic. Follow these tips:
- Search for EI-indexed Conferences: Use platforms like iConf.org, IEEE, or Scopus to find conferences in your field.
- Review the Conference Scope: Ensure the conference theme aligns with your research to increase the chances of acceptance.
- Check Important Deadlines: Note the submission deadline, notification of acceptance, and final manuscript deadline.
2. Prepare Your Manuscript According to Guidelines
Each EI conference provides specific guidelines for manuscript preparation. Adhering to these requirements is crucial for successful submission.
- Formatting Requirements: Follow the conference's template for font size, spacing, margins, and sections (e.g., abstract, introduction, methods, results, and references).
- Language and Clarity: Use clear and concise English. Consider professional editing services if necessary.
- Citation Style: Ensure all references are formatted as per the conference's requirements.
- Plagiarism Check: Use plagiarism detection tools to ensure originality, as most EI conferences use software like Turnitin.
3. Submit Your Paper Through the Conference Platform
Most EI conferences use submission platforms such as EasyChair, EDAS, or an in-house system. Follow these steps:
- Create an Account: Register on the conference submission portal to gain access.
- Fill Out Submission Details: Provide the title, abstract, keywords, authors’ details, and affiliations.
- Upload Your Paper: Upload your manuscript in the required format (typically PDF or Word).
- Check for Confirmation: Ensure you receive a confirmation email or receipt for your submission.
4. Track the Peer Review Process
Once your paper is submitted, it will undergo a peer review process. Here’s what to expect:
- Review Assignment: Your paper will be assigned to reviewers who specialize in your research field.
- Feedback: Reviewers provide comments on strengths, weaknesses, and areas for improvement.
- Decision Notification: You’ll receive one of the following outcomes:
- Accepted: The paper is approved with minor or no revisions.
- Revisions Required: You must make changes and resubmit.
- Rejected: The paper is not suitable for the conference.
5. Revise and Resubmit (if Necessary)
If revisions are requested, address the reviewers’ comments carefully:
- Implement Feedback: Update your manuscript to resolve issues highlighted by the reviewers.
- Write a Response Letter: Clearly explain how each reviewer’s comment was addressed.
- Submit Revised Paper: Upload the revised manuscript by the given deadline.
6. Register for the Conference
After your paper is accepted, you’ll need to register to attend the conference. This step usually involves:
- Author Registration Fee: Pay the required registration fee as an author of an accepted paper.
- Submission of Final Paper: Upload the camera-ready version of your paper, ensuring it adheres to all formatting guidelines.
- Participation Confirmation: Confirm your participation by providing necessary details like travel plans (for physical conferences) or online setup (for virtual ones).
7. Present Your Paper at the Conference
Accepted authors must present their research during the conference:
- Prepare a Presentation: Follow the conference's requirements for slides, timing, and content.
- Engage with the Audience: Be ready to answer questions and discuss your research with peers and experts.
- Network: Use this opportunity to connect with other researchers and industry professionals.
8. Post-Conference Publication in EI Index
After the conference, the proceedings are submitted to EI for indexing.
- Verification: Ensure your paper is correctly listed in the conference proceedings.
- Indexing Timeline: It may take weeks or months for your paper to appear in the EI database.
Maximize Your EI Submission Success with iConf.org
Looking for an EI-indexed conference? Visit iConf.org to explore a variety of conferences, track deadlines, and submit your research. The platform simplifies the submission process and connects you with global academic opportunities.
Start your journey today with iConf.org—where academic success begins!
